Asset Record IT · IT equipment and installations
Every IT device tracked from the warehouse to installation
Access points, switches, servers, phones, cameras, PCs: every device has a QR label and a record with serial number, MAC, state, who holds it, location and the history of operations. The database is queried by label code, serial or MAC and exported as CSV and JSON to the customer's systems.
Request a presentation What it doesdevice FXG01YDN model AP-635 · access point S/N CNK8KD5A2F MAC B8:D4:E7:C1:20:9E state installed location building B · room 214 port SW-02 · 1/0/17 warranty ends 03/2029 history · 4 operations · export CSV · JSON
How it works
- Label. Codes are generated and printed from the application, on adhesive A4 sheets, an A4 grid or a thermal printer, with a print log that prevents duplicates. Pre-printed labels work too. On first scan the record is created and the device is in stock.
- Reading codes. Next to the serial number and MAC fields a button opens the camera and reads the barcodes on the manufacturer's label: Code 128, Code 39, EAN/UPC, ITF, DataMatrix, QR, PDF417. The MAC is recognised and always stored as AA:BB:CC:DD:EE:FF.
- Record and history. Every state change asks for confirmation and stays in the history with operator, date and time, together with notes, photos, videos and voice notes.
Features
Device data
Category, brand, model, part number, serial number, MAC address, firmware, warranty end, piece mark, port or socket, held by, location, notes. Every change is logged.
Custody
When a device leaves the warehouse the application always asks who takes it: a person, a company or a depot. It can then be handed over to someone else, for example the installer, and the history shows every step.
Warnings
Serial number or MAC identical to another device, a possible double label. Missing serial number. Installed device without a location. Warranty expired or about to expire.
Search
A label code, serial number or MAC opens the device directly. Otherwise search covers all fields, with filters by state and warranty and sorting by date, model, state, location or warranty end.
Delivery notes
Delivery note or invoice as PDF or photo, lines read with AI or entered by hand. At receiving each device is scanned, matched to its line and its serial and MAC are read on the spot; the comparison flags missing, extra and quantity differences.
Export
All devices as CSV for Excel and JSON for the customer's other systems. A read-only interface lets other software look up a single device.
Device states
Allowed transitions are defined: the record offers only those possible from the current state. The last action can be undone.
| In stock | Checked out, Faulty / in RMA, Returned to supplier |
|---|---|
| Checked out | Installed, Handed over to someone else, In stock, Faulty / in RMA |
| Installed | Tested, Checked out, Faulty / in RMA |
| Tested | In service, Installed, Faulty / in RMA |
| In service | Faulty / in RMA, Decommissioned |
| Faulty / in RMA | In stock, Returned to supplier, Decommissioned |
| Returned to supplier, Decommissioned | Final states |
Deployment
Each customer has a separate instance, with its own address, database, files and users, over HTTPS and with daily backup of database and files. Login is with username and password, in user and administrator roles; only an administrator can delete a record. Categories and warranty notice days are configured per customer.
It runs in the phone's browser, on iPhone and Android, with nothing to install; it needs a connection.
Current scope
There are not yet mandatory fields by category or state, links to network controllers or monitoring systems, offline operation, or roles beyond user and administrator.
Request a presentation
A dedicated session to try the tool on a batch of devices, with a sample of labels.
Write to info@ekatekai.com